Privacy Policy

1. Introduction

CopilotMeet ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

2. Information We Collect

We may collect information about you in a variety of ways:

• Account Information: Name, email address, password, and profile details
• Interview Data: Transcriptions, audio recordings, and AI-generated responses
• Documents: Files you upload (resumes, documents, projects) for RAG processing
• Usage Data: Log data, IP address, browser type, and pages visited
• Communication Data: Messages you send to our support team
• Device Information: Device type, operating system, and unique identifiers

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process your interview requests and deliver AI-powered responses
• Build RAG models from your uploaded documents
• Send you technical notices and support messages
• Respond to your inquiries and customer support requests
• Monitor and analyze trends, usage, and activities
• Improve security and detect fraudulent activities
• Comply with legal obligations

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Your data is encrypted in transit and at rest. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Data Sharing

We may share your information with:

• AI Providers: Third-party AI services (OpenAI, Google, Anthropic, Groq) to process your requests
• Meeting Platforms: Integration with Zoom, Teams, Google Meet for real-time assistance
• Service Providers: Tools and services that help us operate our platform
• Legal Requirements: If required by law or court order

6. Your Rights

Depending on your location, you may have rights to:

• Access your personal data
• Correct or update your information
• Delete your data (right to be forgotten)
• Restrict processing of your data
• Port your data to another service
• Opt-out of marketing communications

7. Cookies

We use cookies and similar tracking technologies to enhance your experience. You can control cookie settings through your browser preferences. Note that disabling cookies may affect functionality.

8. Retention

We retain your personal data for as long as necessary to provide our services, comply with legal obligations, and resolve disputes. You can request deletion of your data at any time by contacting us.

9. Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy does not apply to external sites. We recommend reviewing their privacy policies before sharing your information.

10. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

Last Updated: February 2026